What is a data management plan?
A Data Management Plans (DMP) is a structured document that outlines how research data will be collected, documented, stored, backed up, shared, and preserved in the long term. They help ensure that data is managed systematically throughout the research lifecycle.
Why do DMPs matter?
DMPs increase the transparency and reproducibility of research, ensure compliance with funder requirements (e.g., EU funding guidelines), and promote the responsible handling of sensitive, personal, or copyright-protected information. By anticipating challenges early, they also support efficiency and reduce risks in data handling.
What kinds of DMPs exist?
DMPs vary depending on the requirements of funders, institutions, or disciplines. Some are short and high-level, focusing on basic principles of data handling, while others are highly detailed and tailored to specific domains (e.g., energy research, clinical studies, or social sciences). Many funders and institutions provide templates or require the use of specific formats.
How to use a DMP?
A DMP should be developed at the very beginning of project planning—ideally as soon as the research project is defined. Many funding bodies require the DMP to be submitted with the grant proposal. For dissertations or independent research projects, drafting a DMP is equally valuable, as it helps clarify data-related responsibilities and simplifies the implementation of technical and organizational measures throughout the project. Importantly, a DMP is a living document: it should be updated regularly as the project evolves.
Relevance in NFDI4Energy Context
For NFDI4Energy, Data Management Plans are especially relevant because they ensure that research data is managed according to the FAIR principles, enable interdisciplinary collaboration, address legal and ethical requirements, and secure the long-term availability of energy research data.
Related task areas
Which tools can help?
Several tools are available to assist in creating DMPs. A particularly useful resource is the DMP tool provided by NFDI4Energy, accessible via rdmo.nfdi4energy.org
This tool guides researchers through the structured documentation of all relevant aspects of data management and is specifically tailored to the needs of energy research.